|Notice of Meeting||Committee Nomination Form||Proxy Voting Form|
Cape York HOG
Notification of 2020 Annual General Meeting
As per the previous advice emailed out by Ed Porter (Director), the Annual General Meeting of the Cape York HOG Chapter Inc. will be held on Sunday 11th October 2020 at Harley Magic, 385-389 Sheridan Street, Cairns. Doors will open at 10.00am with the AGM to commence at 11:00am sharp.
Business to be conducted:
- Ratification of the Minutes of the last AGM held 19th July 2019;
- Receipt and ratification of the financial statements for the 2019-2020 financial year;
- Any general business and/or motions as may be included by the committee;
- Standing down of the 2019 / 2020 management committee;
- Election of the Chapter office bearers and discretionary officers for the 2020-2021 year.
Nominations for office bearers and discretionary officer positions for the 2020-2021 year must be made in writing and submitted to the Secretary no later than 5:00pm on Wednesday 7th October 2020. Only correctly completed, original nomination forms will be accepted by the Secretary. (Download Form)
Only financial full members of the Chapter are eligible to vote. Any person who does not hold a current financial status with both the Chapter and HOG international will be ineligible to vote.
All votes must be made either in person or by proxy. All proxy votes must be made in writing and submitted to the Secretary no later than 5:00pm on Wednesday 7th October 2020. Only correctly completed, original Proxy Forms will be accepted by the Secretary. (Download Form)
Members may make submissions for possible inclusion to the meeting agenda as General Business. The Management Committee will only include such items as are considered appropriate for the business conducted at an Annual General Meeting.
Items must be submitted in writing and contain sufficient information to enable the Management Committee to make an informed decision as to whether to include it on the agenda. Items of general business must be submitted to the Secretary no later than 5:00pm on Wednesday 7th October 2020.
Any member wishing to attend the AGM must complete an RSVP. RSVP’s must be received by 5:00pm on Wednesday 7th October 2020 by emailing the Secretary (firstname.lastname@example.org).
Please direct any queries to:
Harley Owners Group Cape York Chapter Inc.